The proliferation of contemporary arts organisations—from small artist-run spaces to major institutions emerging across the region—raises questions about how their organisational records, photographs, videos, and ephemera can be captured, preserved, and made accessible. Some arts spaces last for a short period of time which adds to the urgency of capturing an organisation's memory, while others build large collections of documentation without a process for organising or accessing them.
In 2019, the first phase of the Ha Bik Chuen Archive Project will come to an end. How this project will be documented is the starting point for a three-day symposium and workshop jointly organised by Asia Art Archive and M+ on the building of institutional archives. With speakers from the Getty, the Museum of Modern Art (MoMA), AAA, M+, IVAA, and SALT, the workshop aims to be a forum for arts organisations to discuss ways to manage their organisational records and create institutional archives.
The workshop will take place on 23 and 24 May, and attendance is by invite only. There will be a workshop on using the open source archives information management application ArchivesSpace on 25 May.
Speakers
- Alan Chan, Research Associate, Asia Art Archive
- Angharad McCarrick, Institutional Archivist, M+
- Lisistrata Lusandiana, Director, Indonesian Visual Art Archive
- Michelle Harvey, The Rona Roob Museum Archivist, MoMA
- Nancy Enneking, Head of Institutional Records and Digital Stewardship, The Getty
- Sezin Romi, SALT
Agenda Highlights
23 May 2019
Keynote | What Is An Institutional Archive For?
Speaker
Nancy Enneking
Head of Institutional Records and Digital Stewardship, The Getty Research Institute
10–11am | Keynote
11:15am–12:45pm | Ask the Archivist
A 90-minute troubleshooting clinic where attendees can ask the Keynotes questions around issues faced by their institution
Workshop 1 | Project Records and Documentation of the Ha Bik Chuen Archive
Speaker
Alan Chan
Research Associate, Asia Art Archive
2–2:30pm Part 1 | Footprints on Quicksand: Documenting the Ha Bik Chuen Archive Project
2:30–3:30pm Part 2 | Survey – What Have You Got
Workshop 2 | The Institutional Memory of Memory Institutions
Speaker
Lisistrata Lusandiana
Director, Indonesian Visual Art Archive
4–4:30pm Part 1 | Creating Institutional Memory: To Read and To be Read
4:30–5:30pm Part 2 | Appraisal
24 May 2019
Keynote | What It Means to Make Records Available to the Public
Speaker
Michelle Harvey
The Rona Roob Museum Archivist, MoMA
10–11am | Keynote
11am–12:30pm | Ask the Archivist
A 90-minute troubleshooting clinic where attendees can ask the Keynotes questions around issues faced by their institution
Workshop 3 | Archiving the Institution in the Digital Age
Speaker
Sezin Romi
SALT
1:45–2:15pm Part 1 | Archiving the Institution in the Digital Age
2:15–3:15pm Part 2 | Policy
Workshop 4 | Starting from Zero: Creating Your Institutions Archival Programme
Speaker
Angharad McCarrick
Institutional Archivist, M+
3:30–4pm Part 1 | Starting from Zero: Creating Your Institutions Archival Programme
4–5pm Part 2 | Conducting Record Surveys and Creating a Collecting Schedule
25 May 2019
10am–1pm | ArchiveSpace Workshop with Nancy Enneking
This workshop is organised by Asia Art Archive as a programme of The Ha Bik Chuen Archive Project (2016–19), in collaboration with M+, and is generously supported by the Hong Kong Jockey Club Charities Trust.
