The proliferation of contemporary arts organisations—from small artist-run spaces to major institutions emerging across the region—raises questions about how their organisational records, photographs, videos, and ephemera can be captured, preserved, and made accessible. Some arts spaces last for a short period of time which adds to the urgency of capturing an organisation's memory, while others build large collections of documentation without a process for organising or accessing them.

In 2019, the first phase of the Ha Bik Chuen Archive Project will come to an end. How this project will be documented is the starting point for a three-day symposium and workshop jointly organised by Asia Art Archive and M+ on the building of institutional archives. With speakers from the Getty, the Museum of Modern Art (MoMA), AAA, M+, IVAA, and SALT, the workshop aims to be a forum for arts organisations to discuss ways to manage their organisational records and create institutional archives.

The workshop will take place on 23 and 24 May, and attendance is by invite only. There will be a workshop on using the open source archives information management application ArchivesSpace on 25 May.

 

Speakers

  • Alan Chan, Research Associate, Asia Art Archive
  • Angharad McCarrick, Institutional Archivist, M+
  • Lisistrata Lusandiana, Director, Indonesian Visual Art Archive
  • Michelle Harvey, The Rona Roob Museum Archivist, MoMA
  • Nancy Enneking, Head of Institutional Records and Digital Stewardship, The Getty
  • Sezin Romi, SALT

 

Agenda Highlights

23 May 2019 

Keynote | What is an Institutional Archive for?

Speaker
Nancy Enneking
Head of Institutional Records and Digital Stewardship, The Getty Research Institute

10–11am | Keynote

11:15am–12:45pm | Ask the Archivist
A 90-minute troubleshooting clinic where attendees can ask the Keynotes questions around issues faced by their institution

 

Workshop 1 | Project records and documentation of the Ha Bik Chuen Archive

Speaker
Alan Chan
Research Associate, Asia Art Archive

2–2:30pm  Part 1 | Footprints on Quicksand: Documenting the Ha Bik Chuen Archive project

2:30–3:30pm  Part 2 | Survey – What have you got

  

Workshop 2 | The Institutional Memory of Memory Institutions

Speaker
Lisistrata Lusandiana
Director, Indonesian Visual Art Archive

4–4:30pm  Part 1 | The Institutional Memory of Memory Institutions

4:30–5:30pm  Part 2 | Appraisal

 

24 May 2019

Keynote | What is means to make records available to the public

Speaker
Michelle Harvey
The Rona Roob Museum Archivist, MoMA

10–11am | Keynote 

11am–12:30pm | Ask the Archivist
A 90-minute troubleshooting clinic where attendees can ask the Keynotes questions around issues faced by their institution

 

Workshop 3 | Archiving the Institution in the Digital Age

Speaker
Sezin Romi
SALT

1:45–2:15pm  Part 1 | Archiving the Institution in the Digital Age

2:15–3:15pm  Part 2 | Policy

 

Workshop 4 | Starting from Zero: Creating Your Institutions Archival Programme

Speaker
Angharad McCarrick
Institutional Archivist, M+

3:30–4pm  Part 1 | Starting from Zero: Creating Your Institutions Archival Programme

4–5pm  Part 2 | Conducting Record Surveys and Creating a Collecting Schedule

 

25 May 2019

10am–1pm | ArchiveSpace Workshop with Nancy Enneking

 

 

This workshop is organised by Asia Art Archive as a programme of The Ha Bik Chuen Archive Project (2016–19), in collaboration with M+, and is generously supported by the Hong Kong Jockey Club Charities Trust.